Facilities Management Facilities Coordinator

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Job Description: SUGGESTION TO SUPPLIERS REGARDING CANDIDATES THAT WILL BE SUBMITTED TO THIS REQ
Please make an effort to meet the prospective candidate face to face, via in-person, or video call to ensure that the candidate is a proper fit for this role. We have had an extremely difficult time with the quality of candidates that were submitted for this role. A lot of suppliers did not join the Spotlight Call that was held for this req, so I want to be sure that this is heavily stressed, as it is extremely important!
Supplier intake questions:
Does this position have the potential to convert to direct? Temp assignment but they can apply directly for the
permanent position
o If yes, what is the conversion salary?
What is a day in the life like for the person in this role? Will be responsible for sitting at concierge's desk will.
direct and re-direct personnel on how to find login kiosk and directions to other building. Will check and stock.
pantry. Will be responsible for walk throughs to make sure that the printers are stocked and other tasks.
Are there other skills/certifications required that are not listed in the job description? Communication and
organizational skill. Experience with MS Office Time Management Must have personality (Professional and
Courtesy) A go getter. Must be polished, detail oriented, and must have a professional demeanor.
What are your non-negotiable requirements? Please to list the below questions with the answers to the top of the
resume for each candidate submittal. The candidate will not be considered if this in not listed on the resume. Also,
please be sure to include the COVID Attestation with each candidate submittal as well.
1. Are you authorized to work in the U.S.?
2. Are you fully vaccinated for COVID?
3. Can you successfully pass a background check?
What are 2 or 3 prescreen questions you would like to have the vendor ask the candidates and provide the answers to along with their resume submittals?
What is the lift requirement for this assignment? 20 lbs.
Work Shift - What are the workdays and hours? Monday Friday; 7:30 Am 4:30 PM with 1 HR lunch break.
How long do you anticipate the assignment to last? 2-3 months. What is the possibility of extension?
Work Location Is this position onsite or remote? On-Site
o If remote, is it fully or partially remote?
o If partially remote, how many days per week will the person be expected to be onsite?
o If onsite, what is the onsite address or location code? VA289-McLean- 8283 Greensboro Dr.
What are the selling points of the location (if onsite) to attract candidates? ****.BAH
What is the Project ID? 10GCS0441308
What is the account activity code?
Additional information
High school diploma or general education degree (GED) required. Minimum of two years of related experience and/or training. Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees. Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages. Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills. Responds to client inquires and concerns. Ensures timely and quality service delivery to clients. Follows up with clients to ensure customer satisfaction. Creates work orders and assigns work orders to multiple technicians, subcontractors and vendors. Communicates work orders to technicians and assists management in resolving problems. Provides reports on open and closed work orders and checks status with the appropriate technician or vendor. Maintains files on work orders, proposals, and department files. Creates vendor files and checks accuracy on completed paperwork submitted by vendors. Trains vendors on work order and billing procedures. Processes invoices and ensures proper cost center coding. Assists with the inspections on the facility campus. Uses pc and/or PDA for work order system, email, ESS and training. Assist with process and procedure training. Other duties may be assigned. No formal supervisory responsibilities in this position. Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.
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