AP Manager

Profile

Responsibilities
Ensure timely and accurate payment of invoices and professional response to vendor payment inquiries
Carry out reconciliation, payment, and dispute resolution with suppliers
Research supplier account and transaction details to resolve irregularities
Establish relationships with key contacts at customer collections departments for important or high-touch suppliers
Utilize various reports to manage daily workflows and proactively identify key trends and variances impacting cash flow, clean books, and vendor service
Continually review payment planning methods to improve cash position, efficiency metrics, financial ratios; including establishing staff responsibilities, payment parameters, and setting measurable goals
Serve as the primary escalation resource for priority items in payables
Effectively drive a culture of collaboration, accountability, and vendor service
Audit work of AP staff to maintain efficiency and accuracy
Direct management of 6 staff members, including interviewing, hiring and termination, performance management, coaching, and mentoring
Alert executive management to irregularities, trends, and areas of concern with supplier payments and cash flow
Identify borrowing requirements if necessary; implement with bank treasury operations
Act as a liaison to external third parties such as bank treasury operations
Run, review, and analyze department reporting systems and provide assessment and feedback of current Key Performance Indicators (KPI) outcomes for the department to staff, direct manager and senior leadership.
Onboarding new hire training within the AP team
Ensure proper coding procedures are set and executed for invoices and ensure GAAP accounting is followed in compliance with guidelines
Create Standard Operating Procedures and Training Manuals for payables function
Lead month-end close review and completion for payables for all ledgers
Monitor success of electronic payment advice delivery
Manage supplier master setup in ERP system in compliance with master data management best practices
Set and proactively review supplier payment terms
Support in annual audit
Support other accounting and finance team members
Qualifications & Desired Skills
Bachelor’s Degree in Accounting, Finance, or related field
Minimum of 4 years supervisory/management experience
Minimum of 8 years in accounts payable
Strong leadership, supervisory, communication, decision-making, analytical skills
Ability to coach, motivate, and cultivate a productive staff
Demonstrated skills in AP management, problem assessment and resolution, analysis, and collaboration across multiple departments
Familiarity with cross-currency accounting is a plus
Technologically savvy with extensive ERP system experience; SAP or Oracle experience is a plus
Ability to run reports, analyze data, and provide data-driven recommendations and solutions
Excellent communication and interpersonal skills across multiple levels of an organization,
Detail-oriented
Strong time management skills, with an ability to multi-task and prioritize tasks against competing deadlines in a fast-paced environment
Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
Excellent oral and written communication skills
Flexible and approachable to colleagues, leadership, and inter-departmental stakeholders
Solid understanding of basic accounting principles and fair credit practices
Knowledge of compliance with US GAAP
A customer service orientation
Proficient in Microsoft Office; advanced in Excel
Job Type: Full-time
Pay: $75,000 - $90,000
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Physical Setting:
Office
Schedule:
Monday to Friday
Supplemental Pay:
Bonus pay
Education:
Bachelor's (Required)
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Company info

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