Event Planner / Assistant Property Manager

Profile

,AnswerValue:u003cpu003eu003cspan style=font-size:13px;\u003eu003cspan style=font-family:Arial,Helvetica,sans-serif;\u003eu003cbu003eJob Summaryu003c/bu003eu003cbru003eu003cbru003eThe Assistant Property Manager will manage a small portfolio of properties or work alongside the Property Manager to assist in managing a larger portfolio that includes office, retail and residential property.u0026nbsp; Multi-tasking and flexibility are essential skills necessary in this role. Preparing financial reports, understanding and following lease language, managing tenant improvements and /or managing capital improvements projects are important elements of the job.u0026nbsp; Engaging with tenants to understand their needs, perspective and motivation and ensuring our clients receive outstanding customer service is critically important. The Assistant Property Manager will assist with managing vendor purchasing and developing vendor relationships. You will be skilled in thoughtfully conveying and exchanging information, news, and ideas both internally and to clients.u003cbru003eu003cbru003eThe Assistant Property Manager will be an important contributor of the continued refinement of work quality, cultural initiatives, best practices and the introduction of new ideas, to drive positive results for the team.u003cbru003eu003cbru003eu003cbu003eKey Responsibilitiesu003c/bu003eu003c/spanu003eu003c/spanu003eu003c/pu003eu003culu003eu003cli style=margin-left:8px\u003eu003cspan style=font-size:13px;\u003eu003cspan style=font-family:Arial,Helvetica,sans-serif;\u003eResponsible for u003cspan style=color:black\u003edeveloping and maintaining positive tenant relations. Maintain ethical, professional, and courteous relations with contractors and tenants. Lead and manage all property personnel, including, but not limited to: industry training, performance evaluation, and salary administration.u003c/spanu003eu003c/spanu003eu003c/spanu003eu003c/liu003eu003cli style=margin-left:8px\u003eu003cspan style=font-size:13px;\u003eu003cspan style=font-family:Arial,Helvetica,sans-serif;\u003eu003cspan style=color:black\u003eResponsible for property operation and administration of all activities related to the physical operation of the property, including but not limited to: operations, engineering, cleaning, maintenance and repairs, construction, parking, security and landscaping.u003c/spanu003eu003c/spanu003eu003c/spanu003eu003c/liu003eu003cli style=margin-left:8px\u003eu003cspan style=font-size:13px;\u003eu003cspan style=font-family:Arial,Helvetica,sans-serif;\u003eu003cspan style=color:black\u003eResponsible for P/L and all fiscal activities of the property or properties including, but not limited to: property specific financial reporting, operations analysis, budget development, presentation and implementation, lease compliance and abstracting, variance analysis, scope of service development and request for u003c/spanu003eproposals, owner/partner relations and reporting.u003c/spanu003eu003c/spanu003eu003c/liu003eu003cli style=margin-left:8px\u003eu003cspan style=font-size:13px;\u003eu003cspan style=font-family:Arial,Helvetica,sans-serif;\u003eSupport for developing, implementing and maintaining marketing strategy for both current and prospective tenants, including, but not limited to: responding to telephone and on-site inquiries, broker open houses and tenant walk-throughs, negotiating lease and broker contracts.u003c/spanu003eu003c/spanu003eu003c/liu003eu003cli style=margin-left:8px\u003eProvide support for all Emergency Procedures and Business Continuity procedures including, but not limited to: serving as business unit representative in establishing plans, work collaboratively with internal corporate representatives and external stakeholders in implementing practice/ monitoring equipment/ incident command team member in live emergencies, assisting with evacuations, bomb searches and other life safety emergency events.u0026nbsp; Where applicable, assist/facilitate training of tenant representatives with fire captain requirements and responsibilities as detailed in Site Emergency Action Plans (SEAPs) collaboratively meeting fire code requirements.u003c/liu003eu003cli style=margin-left:8px\u003eu003cspan style=font-size:13px;\u003eu003cspan style=font-family:Arial,Helvetica,sans-serif;\u003eComply with all company policies u0026amp; procedures.u003c/spanu003eu003c/spanu003eu003c/liu003eu003c/ulu003eu003cbru003eu003cspan style=font-size:13px;\u003eu003cspan style=font-family:Arial,Helvetica,sans-serif;\u003eu003cbu003eMinimum Knowledge, Skills and Abilitiesu003c/bu003eu003c/spanu003eu003c/spanu003eu003culu003eu003cli style=margin-left:8px\u003eu003cspan style=font-size:13px;\u003eu003cspan style=font-family:Arial,Helvetica,sans-serif;\u003eFour years of real estate management experience with profit and loss responsibility.u003c/spanu003eu003c/spanu003eu003c/liu003eu003cli style=margin-left:8px\u003eu003cspan style=font-size:13px;\u003eu003cspan style=font-family:Arial,Helvetica,sans-serif;\u003eBachelor’s degree in related discipline.u003c/spanu003eu003c/spanu003eu003c/liu003eu003cli style=margin-left:8px\u003eu003cspan style=font-size:13px;\u003eu003cspan style=font-family:Arial,Helvetica,sans-serif;\u003eInteract with employees, visitors and contractors with poise and diplomacy.u003c/spanu003eu003c/spanu003eu003c/liu003eu003cli style=margin-left:8px\u003eu003cspan style=font-size:13px;\u003eu003cspan style=font-family:Arial,Helvetica,sans-serif;\u003eEstablish and maintain a cooperative working atmosphere among staff Exchange ideas, information, and opinions with others to formulate policies and programs and/or arrive jointly at decisions, conclusions, or solutions.u003c/spanu003eu003c/spanu003eu003c/liu003eu003cli style=margin-left:8px\u003eu003cspan style=font-size:13px;\u003eu003cspan style=font-family:Arial,Helvetica,sans-serif;\u003eApply principles of rational systems to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.u003c/spanu003eu003c/spanu003eu003c/liu003eu003cli style=margin-left:8px\u003eu003cspan style=font-size:13px;\u003eu003cspan style=font-family:Arial,Helvetica,sans-serif;\u003eInterpret instructions in written, oral, diagrammatic, or schedule form.u003c/spanu003eu003c/spanu003eu003c/liu003eu003cli style=margin-left:8px\u003eu003cspan style=font-size:13px;\u003eu003cspan style=font-family:Arial,Helvetica,sans-serif;\u003eCompose business correspondence, summaries, and reports, using proper format, punctuation, grammar, diction and style.u003c/spanu003eu003c/spanu003eu003c/liu003eu003cli style=margin-left:8px\u003eu003cspan style=font-size:13px;\u003eu003cspan style=font-family:Arial,Helvetica,sans-serif;\u003eCalculate square footage and loss factors.u003c/spanu003eu003c/spanu003eu003c/liu003eu003cli style=margin-left:8px\u003eu003cspan style=font-size:13px;\u003eu003cspan style=font-family:Arial,Helvetica,sans-serif;\u003eProficiency with Excel, PowerPoint, Yardi u003c/spanu003eu003c/spanu003eu003c/liu003eu003c/ulu003eu003cbru003eu003cspan style=font-size:13px;\u003eu003cspan style=font-family:Arial,Helvetica,sans-serif;\u003eSupplemental Job Functionsu003c/spanu003eu003c/spanu003eu003culu003eu003cli style=margin-left:8px\u003eu003cspan style=font-size:13px;\u003eu003cspan style=font-family:Arial,Helvetica,sans-serif;\u003ePerforms other duties as assigned by Property Manageru003c/spanu003eu003c/spanu003eu003c/liu003eu003c/ulu003eu003cbru003eu003cspan style=font-size:13px;\u003eu003cspan style=font-family:Arial,Helvetica,sans-serif;\u003eu003cbu003ePreferred Knowledge, Skills and Abilitiesu003c/bu003eu003c/spanu003eu003c/spanu003eu003cbru003eu0026nbsp;u003culu003eu003cli style=margin-left:8px\u003eu003cspan style=font-size:13px;\u003eu003cspan style=font-family:Arial,Helvetica,sans-serif;\u003eExperience working in a multi-tenant and multiple building environmentu003c/spanu003eu003c/spanu003eu003c/liu003eu003cli style=margin-left:8px\u003eu003cspan style=font-size:13px;\u003eu003cspan style=font-family:Arial,Helvetica,sans-serif;\u003eExperience reading and understanding construction documentsu003c/spanu003eu003c/spanu003eu003c/liu003eu003cli style=margin-left:8px\u003eu003cspan style=font-size:13px;\u003eu003cspan style=font-family:Arial,Helvetica,sans-serif;\u003eExperience with MEP/HVAC operating systemsu003c/spanu003eu003c/spanu003eu003c/liu003eu003cli style=margin-left:8px\u003eu003cspan style=font-size:13px;\u003eu003cspan style=font-family:Arial,Helvetica,sans-serif;\u003eExperience with Project Managementu003c/spanu003eu003c/spanu003eu003c/liu003eu003cli style=margin-left:8px\u003eu003cspan style=font-size:13px;\u003eu003cspan style=font-family:Arial,Helvetica,sans-serif;\u003eExperience with Critical Incident Response, Emergency Events, Disaster Recovery u0026amp; Insurance Claimsu003c/spanu003eu003c/spanu003eu003c/liu003eu003c/ulu003eu003cbru003eu003cspan style=font-size:13px;\u003eu003cspan style=font-family:Arial,Helvetica,sans-serif;\u003eu003cbu003eWorking Conditionsu003c/bu003eu003c/spanu003eu003c/spanu003eu003culu003eu003cli style=margin-left:8px\u003eu003cspan style=font-size:13px;\u003eu003cspan style=font-family:Arial,Helvetica,sans-serif;\u003eIrregular and extended hours including nights, weekends, and holidays.u003c/spanu003eu003c/spanu003eu003c/liu003eu003cli style=margin-left:8px\u003eu003cspan style=font-size:13px;\u003eu003cspan style=font-family:Arial,Helvetica,sans-serif;\u003eExposure to high noise level.u003c/spanu003eu003c/spanu003eu003c/liu003eu003cli style=margin-left:8px\u003eu003cspan style=font-size:13px;\u003eu003cspan style=font-family:Arial,Helvetica,sans-serif;\u003eFrequent visual/auditory attention.u003c/spanu003eu003c/spanu003eu003c/liu003eu003cli style=margin-left:8px\u003eu003cspan style=font-size:13px;\u003eu003cspan style=font-family:Arial,Helvetica,sans-serif;\u003eWhile performing the duties of this job, the colleague is regularly exposed to a facility environment, outside weather conditions, extreme cold/heat, chemicals, electricity, moving mechanical parts, high, precarious places; and fumes or airborne particles.u003c/spanu003eu003c/spanu003eu003c/liu003eu003cli style=margin-left:8px\u003eu003cspan style=font-size:13px;\u003eu003cspan style=font-family:Arial,Helvetica,sans-serif;\u003eRequired to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The colleague frequently is required to sit. The colleague is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The colleague must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.u003c/spanu003eu003c/spanu003eu003c/liu003eu003cli style=margin-left:8px\u003eu003cspan style=font-size:13px;\u003eu003cspan style=font-family:Arial,Helvetica,sans-serif;\u003eRequires long periods of time on feet.u003c/spanu003eu003c/spanu003eu003c/liu003eu003c/ulu003eu003cpu003eu0026nbsp;u003c/pu003e,

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